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Terms of Reference (TOR) for Conducting Organizational Risk Assessment of Hand in Hand Eastern Africa.

1. Introduction

Hand in Hand Eastern Africa (HiH EA) recognizes the importance of having strong and appropriate organizational, strategic and operational structures and systems in place to enable goal achievement and future expansion. Risk management is a central part of this. HiH EA intends to commission an organizational risk assessment, a process aimed at providing better understanding of HiH EA’s organizational capacity and skills, the strength and suitability of existing structures and processes to support HiH EA’s expansion and the level of risk embedded within the organization.

HiH EA is hereby inviting qualified consultants to submit proposals to conduct an organizational risk assessment of HiH EA.

About Hand in Hand Eastern Africa (HiH EA)

Hand in Hand EA (HiH EA) is registered in Kenya as a Non-Governmental Organization (NGO) with mandate to operate within the Eastern Africa region. It is a member of the Hand in Hand Global Network that comprises affiliated organizations that mutually pursue the shared goal of poverty alleviation while supporting poorer communities to create sustainable jobs and enterprises. HiH EA currently has 21 branch offices serving 26 out of 47 counties in Kenya while two regions in Tanzania are served from Arusha and Moshi branches.

The organization strives to work with the marginalized communities in the areas of economic and social empowerment using a participatory approach aimed at helping people fight poverty and vulnerability. The Hand in Hand enterprise and job creation approach is based on a philosophy of self-help, providing training, skills and support to enable people living in poverty, particularly women, to build and sustain independent, market-based, economic activities. This provides for a higher level of income for them and their families, which in turn contributes to greater food security, better education for children, increased access to healthcare, improved housing and overall improved livelihoods.

Our approach

The HiH EA enterprise and job creation model is embedded on the need to create sustainable income generating activities, through addressing challenges facing many subsistence farmers, small-scale entrepreneurs as well as potential start-ups. Our model is based on a tried and tested approach to job creation though four interlinked components;

  1. Group formation and savings mobilization
  2. Business training and enterprise development
  3. Financial management and access to credit
  4. Value addition and market linkage

All the four components are integrated with a concern for the environment.

Vision: An empowered society with sustainable enterprises and jobs.

Mission: To work for the Economic and Social empowerment of women, youth, and men and therefore the society, by supporting the enhancement and creation of sustainable enterprises and jobs

  1. Objective of Organizational Risk Assessment

The Risk assessment exercise is aimed at improving Risk Management Processes within the organization, its governance processes and internal control system so as to effectively execute its mandate.

Specifically, the main objectives of this exercise are:

  • Outline the strengths and weaknesses of HiH EA’s organizational, strategic and operational structures and processes.
  • Evaluate the level of HiH EA’s organizational skills and capacity to support HiH EA’s expansion both in Kenya and across Eastern Africa, and ability to reach set targets.
  • Assist in the identification and assessment of significant risks which may affect HiH EA’s organizational performance today and in the future. This will cover the full spectrum of risks such as strategic risks, reputational risk, regulatory compliance risks, financial risks, projects risks, business process risk, technology and systems risk, human resource management risks, and business continuity risks.
  • Rank or evaluate the risks.
  • Propose suitable risk mitigation measures.
  • Document the identified risks in a risk register.
  • Design and implement practical tools and techniques for risk management (key risk indicators, incident management, risk quantification, compliance, and action point tracking and monitoring and reporting).
  • Develop and document strategies aimed at reducing risk to acceptable level.
  1. Key deliverables

Successful performance of this assignment will be based on production and timely submission to HiH EA, the following deliverables within 12 weeks:

  • Inception report, completed within two weeks of commencement of assignment.
  • Draft final report presented to the Finance, ICT Audit and Risk Committee within eight weeks of commencement of the assignment.
  • Final report.
  1. Work plan

The assignment should commence early August 2019 and be completed within 12 weeks. Consultants are expected to provide a clear work plan depending on their interpretation of these Terms of Reference.

  1. Consultants skills and experience

HiH EA is looking for a team of consultants with the following skills and experience:

  • Experience in conducting and facilitating similar risks assessments with international NGOs.
  • At least five (5) years relevant auditing or consulting experience in conducting organizational reviews and/or risk assessments.
  • Experience in operations and/or evaluations in Eastern Africa.
  • Strong research and analytical skills, including data collection and analysis tools.
  • Solid project management and implementation experience.
  • Fluency in spoken and written English and Swahili, and ability to interact with beneficiary groups.
  • Strong understanding of cyber security vulnerability assessment.
  1. Submission of proposals

Consultants are invited to submit proposals, comprising of a technical proposal, financial proposal with clear cost projection, methodology plan, work plan and CVs for the suggested work team.

Submissions should be emailed to:  info@handinhandea.org with the subject reading “EOI for conducting Organization Risk Assessment.

Deadline for submission of proposals is Friday 19th July 2019 at 1800hrs.

 

 

Giving Hope, Dignity and Choice

 

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